Privacy Policy.

At In The Forest Learning, we value trust. Just as we work to create safe, respectful environments for children, we're committed to protecting the privacy of the families who are part of our community.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and your choices regarding your personal information.

1. Who We Are

In The Forest Learning is a nature-based learning community located in Waterloo Region, Ontario, Canada.

We provide outdoor learning programs, family resources, and an online community for enrolled families.

If you have questions about this Privacy Policy, please contact us at:

Email: support@intheforestlearning.ca

2. Information We Collect

Depending on how you interact with us, we may collect:

• Parent or guardian names
• Email addresses
• Phone numbers
• Mailing addresses
• Child's name and date of birth
• Emergency contact information
• Medical information, allergies, or health information necessary for your child's care
• Registration and attendance information
• Payment information (processed securely through trusted third-party providers)
• Information submitted through contact forms, email, or registration forms
• Website usage information collected through cookies or analytics tools

We only collect information that is necessary to provide our programs and services.

3. How We Use Your Information

We use your information to:

• Communicate with your family
• Process registrations and enrollment
• Provide safe and appropriate care for your child
• Manage programs, events, and daily operations
• Share important updates, resources, and announcements
• Operate our private online community
• Meet legal, safety, and administrative requirements
• Improve our website and services

We will never sell your personal information.

4. Photos & Media

With your permission, photographs or videos of your child may be used to celebrate learning within our community or to share information about In The Forest Learning through our website, newsletters, or social media.

You may update or withdraw your photo permissions at any time by contacting us.

5. Third-Party Services

We use trusted third-party providers to help us operate our programs, including website hosting, email communication, online registration, payment processing, and our private parent community.

These providers collect, use, and store information according to their own privacy and security policies. We encourage you to review those policies where applicable.

6. Protecting Your Information

We take reasonable steps to protect the personal information we collect by using secure platforms, password-protected systems, and trusted service providers.

While no method of electronic storage or internet transmission is completely secure, we work to safeguard your information using appropriate administrative, technical, and organizational measures.

7. Cookies

Our website may use cookies or analytics tools to help us understand how visitors use our website and improve the user experience.

You may disable cookies through your browser settings if you prefer. Please note that some website features may not function as intended if cookies are disabled.

8. How Long We Keep Your Information

We retain personal information only for as long as necessary to operate our programs, meet legal obligations, maintain required records, or resolve administrative matters.

When information is no longer required, it is securely deleted or destroyed where appropriate.

9. Your Privacy Rights

You may request to:

• Access the personal information we hold about you.
• Correct inaccurate information.
• Update your contact information.
• Withdraw consent for communications where applicable.

To make a request, please contact us using the information below.

10. Changes to This Policy

We may update this Privacy Policy from time to time.

The most current version will always be posted on this page with the updated revision date.

By continuing to use our website or services, you acknowledge the current version of this Privacy Policy.

11. Contact

If you have any questions about this Privacy Policy, please contact:

Welcome

We're so grateful you're here.

This online community exists to support the same kind of community we're building in the forest, one rooted in kindness, curiosity, generosity, and mutual respect.

It isn't simply a place to receive information. It's a place to learn from one another, ask questions, celebrate successes, navigate challenges, and feel supported along the way.

Be Kind

Assume good intentions.

We may not all parent exactly the same way, but we're here because we share a desire to help children thrive.

Respond with curiosity, encouragement, and respect.

Protect One Another's Privacy

Our community is built on trust.

Please do not share screenshots, photographs, conversations, or personal information from this community outside the group without the permission of those involved.

Likewise, please be thoughtful when sharing stories or photographs of children. We encourage families to protect each child's dignity and privacy.

Share Generously

Found a wonderful resource, local event, rain gear recommendation, book, or parenting insight?

Please share it.

One family's experience may become another family's solution.

Stay Curious

Questions are always welcome.

Share your own experiences, ask thoughtful questions, and remember that there are many ways to support children's learning and development.

Our goal is conversation.

Help This Community Feel Like Home

Every post, comment, and interaction helps shape this space.

Together, we can create a community where families feel welcomed, supported, and connected.

No question is too small.

Whether you're wondering about clothing, homeschooling, child development, preparing for winter, or navigating a challenging season of parenting, someone else has probably wondered the very same thing.

Our Commitment

We want this community to remain a welcoming, respectful, and supportive space for every family.

If posts or interactions repeatedly create an environment that feels unsafe, disrespectful, or inconsistent with these guidelines, In The Forest Learning reserves the right to remove content or suspend access to the community at its discretion.

Our goal is never to exclude. It is to protect a community built on trust, kindness, and care.

We're Glad You're Here

Children thrive when the adults around them are connected too.

Thank you for helping make this a place where families feel welcomed, encouraged, supported, and inspired.

The In The Forest Learning Team